I recently blogged about some Baby Steps Towards Zen Presentation. Recently I have had the opportunity to take some bigger steps towards presentation Zen. The opportunity to collaborate was presented by the high school assistant principal and the MYP coordinator. Personally, I never pass up a good opportunity to collaborate with my colleagues.
Student engagement is a professional development topic to be covered in an upcoming high school staff meeting. Below is the original set of slides for the presentation that was offered up. I approached this particular slideshow as an example of analog planning, only using PowerPoint rather than a Moleskin notebook. Through examining the slides and talking through the purpose and the goals of the presentation with my colleagues, I eagerly volunteered to develop the Zen version of our presentation. Below are the before slides which served as an outline for the final slides that should be far more engaging for our audience.
As a group, we have very collaboratively developed a great opportunity for professional growth. As a result, I feel that I am farther along on the path to becoming a Zen presentation master!
Before: planning analog using PowerPoint to outline ideas
After: Presentation Zen
In a recent blog post, I referenced my less-than-engaging PowerPointless presentations that often include screenshots. I must admit that I was somewhat relieved to learn in perusing the blog posts of another COETAILer that I am not the only one who has relied on screenshots to convey a message. However, if my goal was “to convey a message,” I feel safe in saying that my message may have been lost in the sea of presentation boredom (the audience’s, as well as my own!).
I know full well why I (and so many others) have fallen into the trap of using the PowerPoint default bullet format, including lots of text, and embedding screenshots. Here are what I see as my personal obstacles to quality presentations:
- fear of public speaking: detailed slides act as a crutch to hold me up when in front of a group
- undefined purpose: failing to ask the question, “What am I hoping to accomplish with this presentation?”
- lack of preparation: not taking the beginning steps to “plan analog” and to begin away from the screen and really think through the intention of the presentation OR just sitting in front of the screen and throwing up all of the information onto a series of slides
The presentation below is really a series of screenshots of how to log in and get started in the Atlas curriculum mapping system. Not necessarily the most fascinating of subjects, but in hindsight I realize that I missed an opportunity. Yes, teachers need to know how to log in in order to begin to realize the potential of Atlas; however, this series of slides resulted in a missed opportunity for me to convey that message.
You won’t be missing anything if you skip out on scrolling through it. I won’t be offended.
This school year I have been working with the MYP Coordinator on the role of the MYP unit planner and Atlas. The presentation below was created after only a few readings of the COETAIL course 3 resources. In an attempt to go Presentation Zen, I opted for no bells and whistles and stayed away from using a prefab template. I feel that I started strong and true to the concepts of Zen design (slides 1 – 4). However, those insidious screenshots make an appearance and hang in there until the bitter end (slides 5 – 9). Below I have highlighted how each slide served to support my presentation (or not).
- TITLE: A guiding question helped to focus my thoughts in the development of this presentation. This slide also served a dual purpose in that it helped the audience to immediately focus on the purpose and begin to anticipate what to expect.
- PUZZLE PHOTO: Here I used a photo of a puzzle as a metaphor for all of the tools that work together to support collaborative planning and student learning in our school. The image was enough of a cue for me as a speaker to know what to say without having my message typed onto the slide.
- COLLABORATION PHOTO: Again, this image helped to remind me of the point I wanted to stress with my audience. I also followed my on-screen presentation using the DocsToGo app on my iPad where I could use cues in the Notes section. This is now my presentation crutch, which is only seen by me and not my audience. The notes that I have are short reminders that help to keep me on message both during the planning and the delivery of the presentation.
- TEXT and PHOTO: This slide was only to provide the audience with the URL so that they could browse their planners in Atlas on their iPads during the next slides.
- SCREENSHOT: I couldn’t quite end my relationship with the trusty screenshot.
- SCREENSHOT: This is another screenshot that I chose to use to emphasize the look of the MYP planner within the Atlas system. The three pieces of Stage One planning got red circles because those were a major focus of the training session.
- SCREENSHOTS: The next two screenshots were used to share two years of significant concepts for the same unit. The MYP Coordinator and I are working to support teachers in upgrading the quality and documentation of units. These were used to exemplify an upgrade in quality. In hindsight, I would rework these slides to only emphasize the significant concepts.
- (see #7)
- LAST SCREENSHOT: Honestly, I can’t even remember what my point was with this slide! This was another missed opportunity to remind my audience of the message. Sorry, dear colleagues!
Probably my Atlas presentations are the most boring visually. Boring for me as a presenter, so probably über-boring for my audience. I resort to screen shots. <hangs head in shame> I think presentations are the most challenging when, as the presenter, I recognize how easy it might be for the audience to disengage.
The timing is great for this week’s lessons as I have been trying to repackage the presentation and perception of the Atlas curriculum mapping system this year. Now, I don’t have a formal plan, per se. It’s just a series of a few ideas that I’ve been tossing around in my head, along with a mantra that I’ve repeated to a few people. I’ve been talking about it during small group professional development sessions. The more I have been talking (and, thus, thinking) about it, the more I realize that a visual representation of the concept that I am aiming for could be very beneficial. After this week’s readings, I definitely appreciate the various ideas developed by Garr Reynolds in a variety of his blog posts on Presentation Zen. Presentation Zen has helped to clarify that a well-thought out presentation is the realization of a plan.
Somehow I need to rethink the boring slides of screenshots (the only thing worse is watching a presenter navigate through a program on a large screen) into an engaging series of visuals supported by design, story, symphony, empathy, play, and meaning. Basically, I’ll be starting from scratch. Out with the old, in with the new. The idea to “Plan Analog” resonates with me. Too often I sit down and open PowerPoint or Prezi and just begin to create (as an English teacher, I totally discouraged this type of approach to writing!). I neglect the process and rush directly to the product. This is not very zen! How silly of me to skip the brainstorming and planning stages of the process! This is probably the biggest reason why I have walked away from this particular presentation less than impressed with my work. I have focused on the how-to use tutorial when what I really wanted to do was to sell usefulness of Atlas as a collaborative planning tool…and how is supports the MYP unit planner and backwards planning.